Step-by-Step Guide: How to Create a Shared Calendar on Google

As our lives get busier and more chaotic, staying organized has become increasingly important. One way to keep track of important dates, appointments, and events is by creating a shared calendar on Google. In this step-by-step guide, we will walk you through the process of setting up a shared calendar that you can easily share with family, friends, or coworkers.

Step 1: Sign in to Google Calendar

The first step in creating a shared calendar on Google is to sign in to your Google account and open Google Calendar. If you don’t have a Google account, you can easily create one for free. Once you’re signed in, you can access Google Calendar by clicking on the grid icon in the top right corner of your screen and selecting Calendar.

Step 2: Create a New Calendar

Once you’re in Google Calendar, click on the “+” symbol next to “Add a coworker’s calendar” on the left side of the screen. A new window will pop up where you can enter the name of your new calendar, select a color, and choose your time zone. Once you’ve entered this information, click on the “Create Calendar” button to create your new calendar.

Step 3: Share Your Calendar

Now that you’ve created your new calendar, it’s time to share it with others. To do this, click on the three dots next to the calendar you want to share and select “Settings and sharing.” In the “Share with specific people” section, enter the email addresses of the individuals you want to share your calendar with. You can choose whether they have permission to make changes to the calendar or just view it. Once you’ve entered the email addresses, click on “Send” to share your calendar.

Step 4: Access Your Shared Calendar

Once you’ve shared your calendar, the individuals you invited will receive an email notification with a link to access the shared calendar. They can click on the link and add the shared calendar to their own Google Calendar by clicking on the “+ Add” button. The shared calendar will now appear alongside their own calendars, making it easy to keep track of important dates and events.


Creating a shared calendar on Google is a simple and effective way to stay organized and collaborate with others. By following the step-by-step guide outlined above, you can easily create a shared calendar that can be accessed and updated by multiple people. Whether you’re planning a family vacation, coordinating work schedules, or organizing social events, a shared calendar on Google can help streamline the process and keep everyone on the same page.

We hope this guide has been helpful in showing you how to create a shared calendar on Google. If you have any questions or additional tips to share, please leave a comment below. Happy organizing!

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